Swansea Against Business Crime (SABC) is an Unincorporated Association having its registered office at 1 Picton Lane, Swansea SA1 4AF.

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Please read this notice carefully. Your use of our website signifies your agreement and consent to this notice. If not, please discontinue your use immediately.

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This notice describes the type of personal data we collect and how we may use and share that data. The term “personal data” means information about an identifiable individual which includes name, address, email, telephone number and other information relating specifically to an individual.

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Why do we collect data?

SABC is a not-for-profit company which has been established by our business community to support them to help prevent and detect crime in the SABC operating area. We carry out a range of activities, including sending out communications to and for the benefit of businesses and their employees and share information and opportunities.

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SABC fully supports and complies with the six principles of the Data Protection Act which are summarised below:

• Personal data shall be processed lawfully, fairly and in a transparent manner in relation to individuals;

• Personal data shall be collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes;

• Personal data processed must be adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;

• Personal data shall be accurate and, where necessary, kept up to date.

• Personal data shall be kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed;

• Personal data shall be processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.

 

Lawful basis

SABC uses three separate lawful bases for our storing and processing of different sorts of personal data.

• The data subject has given consent to the processing of his or her personal data for one or more specific purposes.

• Processing is necessary for compliance with a legal obligation to which the controller is subject.

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Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party.

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What we collect

We may collect the following information:
• Name, job title and name of business/employer

• Contact information including email address

• Demographic information such as postcode, preferences and interests

• Other information relevant to surveys

• Photos and video images

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You may provide personal data when you book onto / attend one of our events, visit our website, enter competitions and respond to research / surveys. If you choose not to provide us with your personal data you may not be able to access some of the services we offer, such as our e-newsletter, or receive invitations to events and workshops.

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If you communicate with us through any link on our website, we may ask you for your personal data, so we can respond to your questions and comments.

 

Personal Data Retention Periods

Except as otherwise permitted or required by applicable law or regulation, SABC only retains personal data for as long as necessary to fulfil the purposes collected, as required to satisfy any legal, accounting, or reporting obligations, or as necessary to resolve disputes.

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Other Data We May Collect Automatically

When you visit our website, we may automatically collect certain personal data that we then aggregate so that it is not linked to a single, identifiable individual. This information provides us with statistics such as how many users visited our site and which pages were accessed. By collecting this information, we learn how to best tailor our website.

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IP addresses

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns and does not identify any individual.

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Cookies
For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on your browser or the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service. Some of the cookies we use are essential for the site to operate.

If you register with us or if you continue to use our site, you agree to our use of cookies.

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You may block cookies by activating the setting on your browser which allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies as soon you visit our site.

 

Links to Other Websites

Our website may contain links to other websites that are outside our control and are not covered by this Privacy Policy. If you access other sites using the links provided, the operators of these sites may collect information from you that will be used by them in accordance with their privacy policy, which may differ from ours.

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How we use your data

Newsletters and Other Communications:
On our Website or otherwise following direct communication with us, you may sign up to receive newsletters and other communications about BID services, business security alerts and promotions. Your personal data is used by us to send you those communications.

Details of how you may opt-out of receiving some or all communications from us are described in the Your Preferences section below.

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SABC may also store your data to keep track of important direct communications that we have had with you. We may do this by storing emails, or via an appropriately sourced CRM system.

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Events:
When you book onto and / or attend one of our events we may collect your personal data and record your interest in, or attendance at that event. Given the nature of SABC, it is important for us to demonstrate consultation and engagement with our business community.

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Use of images:
SABC routinely use photos and videos to promote our work and events via our social media accounts, our Website, our e-newsletter and other communications. Where possible, we will try to gain your consent in advance. However, if we are using an image of you, and you would like us to stop, please contact us. Please note, we do not pay or provide credit for use of your image in our photographs or videos. At times, we may share your image for use by our partners to promote or advertise our events, projects, services and initiatives. Where possible, we will try to gain your consent in advance. However, if we are using an image of you, and you would like us to stop, please contact us.

 

How We Share Personal Data

We never sell or otherwise disclose your personal data, subject to some specific exceptions:

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If we collect or update your personal data following an event or initiative that we deliver in partnership with another organisation, we would only share the data with that partner with your explicit consent.

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We may share your personal data with service providers, employees or contractors that we have retained to perform services or work on our behalf. They are provided only with the personal data they need to perform their functions and can only use and disclose such personal data as is necessary to perform services on our behalf or to comply with legal requirements.

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If we have agreed to conduct activity that promotes our businesses, or other services that you provide, or that highlights work or activity that you are undertaking, we may share your name, your job title, the name of your employer and your image. We may also share your professional contact details in circumstances where people will need to contact you, for our activity to be meaningful.

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In addition, we may disclose your personal data (i) if we are required to do so by law or legal process, (ii) to law enforcement authorities or other government officials, or (iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity.

 

How We Protect Your Personal Data

We maintain administrative, technical and physical safeguards to protect against loss, misuse or unauthorised access, disclosure, alteration or destruction of the personal data you provide to SABC.

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Your rights

• Under certain conditions you have the right to require us to:

• Provide you with further detail on the use we make of your information

• Provide you with a copy of your information

• Update any inaccuracies in the information we hold about you

• Delete any information about you that we no longer have a lawful ground to use

• Remove you from any direct marketing lists when you object or withdraw your consent

• Provide you with your personal information in a usable electronic format and transmit it to a third party (right to data portability)

• Restrict our use of your personal information

• Cease carrying out certain processing activities based on the legitimate interests ground unless our reasons for undertaking that processing outweigh any prejudice to your data protection rights

 

How to Contact Us

If you have any questions or comments about this Notice, or if you would like us to update the personal data, we have about you or your preferences, please contact us:

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Swansea Against Business Crime Swansea BID
1 Picton Lane
Swansea

SA1 4AF
Email address: DPO@swanseaabc.co.uk

Tel: 01792 475201

 

How to make a complaint

If you are unhappy with the way that we have processed your data, or with aspects of our privacy policy, we would encourage you to contact us in the first instance.

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If you are dissatisfied with the way that we have handled your complaint (or if you would prefer to exercise your right to do so), you may contact the Information Commissioner directly. Information on how to do this can be found on their website. www.ico.com

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Updates to Our Privacy Notice

Any changes we may make to our privacy policy in the future will be posted on this page. You should check this page from time to time to ensure that you are happy with any changes.